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If you rent out a property in Warwickshire, keeping on top of gas safety is an important part of your responsibilities as a landlord.
Landlords must arrange an annual gas safety check on relevant gas appliances and flues they provide. The check must be carried out by a Gas Safe registered engineer. The resulting gas safety record is commonly referred to in the industry as a Gas Safety Certificate or CP12.
Whether you manage one rental property or a larger portfolio, knowing the key dates and keeping clear records can make annual compliance much easier to manage.
Justin's Heating Services works with landlords and letting agents across Warwickshire and surrounding parts of the West Midlands, providing practical local support for gas safety checks and boiler servicing.
The Health and Safety Executive (HSE) states that landlords are responsible for ensuring an annual gas safety check is carried out on relevant gas appliances and flues they provide. The check must be completed by a Gas Safe registered engineer.
Landlords must also ensure gas installations and appliances are maintained in a safe condition.
These duties arise under the Gas Safety (Installation and Use) Regulations 1998, as amended.
For official guidance, see the HSE landlord gas-safety guidance and GOV.UK landlord safety responsibilities.
The gas safety check must be carried out every year on relevant gas appliances and flues.
There is useful flexibility for landlords who want to avoid leaving the check until the last minute. HSE guidance explains that the annual check can be carried out during the two months before the existing due date while retaining that existing renewal date, subject to the requirements of the regulations.
This can help landlords and letting agents plan appointments earlier and reduce the risk of access problems close to the deadline.
See the HSE guidance on the amended Gas Safety Regulations for the official explanation of this flexibility.
After the gas safety check, the landlord must provide the gas safety check record to the tenant.
According to HSE guidance:
Existing tenants must receive a copy within 28 days of the check being completed.
New tenants must receive a current gas safety check record before they move in.
Landlords must keep the required gas safety records for at least the period specified by the regulations; HSE's landlord guidance states that records of the safety check should be kept for two years.
The record provides evidence that the required safety checks have been completed. HSE also advises that any necessary follow-up or remedial work should be documented so there is a clear record of action taken.
Read the HSE guidance on gas safety check records.
Not necessarily.
HSE guidance says a gas safety check record is valid for 12 months from the date of the check. If a new tenancy starts while the existing record is still current, that record can be provided to the new tenant before they move in.
The next annual check still needs to be completed within the required timeframe.
For an empty property being prepared for a new tenant, HSE says the relevant appliances and flues must be safe and there must be an up-to-date gas safety check record to provide before the tenant moves in.
No. A landlord gas safety check and a boiler service are different tasks.
The annual gas safety check is the landlord's safety requirement for the relevant gas appliances and flues. Servicing is part of maintenance and should follow the appliance manufacturer's instructions. HSE recommends annual servicing where manufacturer instructions are unavailable unless a Gas Safe registered engineer advises otherwise.
For landlords, it can be convenient to arrange servicing and the gas safety check around the same period, but one should not simply be described as the other.
The check must be carried out by a Gas Safe registered engineer who is appropriately qualified for the work being undertaken.
Landlords and letting agents can check an engineer's registration and relevant qualifications through the Gas Safe Register.
Justin's Heating Services supports landlords, letting agents and property managers who need dependable gas-safety and boiler-maintenance appointments.
Our local coverage includes areas such as:
Bedworth
Nuneaton
Coventry
Rugby
Warwick
Leamington Spa
Atherstone
Bulkington
Kenilworth
surrounding Warwickshire and West Midlands areas
If you manage multiple properties, we can discuss your requirements and help you plan recurring gas-safety and boiler-servicing work without treating every property as a completely separate conversation.
Before arranging the visit, it helps to have the property address, tenant contact or access arrangements, the current gas safety record where available, and the renewal date to hand.
If the property has an existing boiler fault or another known gas-appliance issue, mention it when booking. A safety check does not automatically replace any diagnostic or repair work that may be required.
Every year for the relevant gas appliances and flues covered by the landlord's duties.
No. If the existing gas safety check record is still current, HSE guidance allows that current record to be provided to the new tenant before they move in. The annual renewal timetable still applies.
HSE says the landlord must provide it within 28 days of the check being completed.
A Gas Safe registered engineer who is appropriately qualified for the work.
No. They serve different purposes. The gas safety check addresses the landlord's annual safety duty, while servicing is maintenance of the appliance.
If you are a landlord or letting agent looking for a reliable local Gas Safe engineer, contact Justin's Heating Services to discuss your property or portfolio.
Call: 07961 605627
Email: dan@justinsheatingservices.co.uk
Website: https://www.justinsheatingservices.co.uk
When this article is published, link this section to the Property Partner Services page and the relevant local service page for the property.
This article provides general information and is not legal advice. Landlords and agents should refer to current HSE guidance and the applicable regulations for their circumstances.